Schedule

In Compas, this feature can be found through: Compas Onboard | W&R | Schedules.

The schedules page allows the user to create schedules for ranks within the system on a per-vessel basis. These schedules may then be easily applied to individual records in the records page.

To view the schedule page the user must have management-level access to the work and rest module.

This function also provides the user the ability to produce and export shipboard working arrangements in an approved format to meet the requirements of the Maritime Labour Convention - Regulation 2.3 (10) regarding Hours of work & rest.

Compas Schedule Manager Overview

The schedule overview page allows the user to view and alter all schedules created in the module and assign schedules to the ranks present onboard.

To create a new Schedule clicking the pencil icon will launch add new schedule pop up as shown below. To create a new schedule click add new record, enter the name for the schedule require, add a order number which will controls the order the record appears in the list, enter any remarks and click save. The schedule will now appear in the drop-down list on the Schedule Manager overview page where the details can be updated. The drop-down list can be filtered by ‘applicable ranks’ by using the filer button.

Add new schedule window

Once create the schedule can be created by entering the expected working hours, rest hours, watch keeping hours into the record bars provided. Use the radial buttons to select the hours you wish to enter in the schedule. Click and drag to enter the desired hours.

Note: The cumulative hours for the schedule will be presented in each in the radial button selection box.

Select Entry type from table.

Add expected hours into record bars provided.

The schedule manager page provides the user with options for the schedule. The Port Schedule same as sea schedule takes away the option to have different schedule for port days.

The ‘Schedule has watching keeping hours’ is a visual indication that this is a watch keeping hours within. This will also affect ordering when creating a report of all scheduled work hours for reporting.

The ‘Apply schedule as overtime for un-applicable days’ allows, when applying the schedule in the records page, the schedule to be applied to days for which is not applicable, but these hours will be entered as overtime instead of normal work hours.

The ‘Applicable weekdays’ Confirm which days of the week the schedule should apply to. When applying the schedule in the records page the time records will only be added to applicable days from this option.

The Endorse Schedule option allows the user with management level access to “endorse” the schedule. This will provide a visual indication within the system (by highlighting in green) that it has been “endorsed” for use by a senior user and will be visible to all persons filling records.

The Available/ Applicable Ranks table allows the user to determine which ranks are able to apply the schedule to their records. When creating an overview report of all scheduled working hours onboard the vessel, each rank put against a schedule will be populated in any “table of shipboard working arrangements” created from the system.

Tip: Ensure only ranks which are currently working the schedules are included as Applicable. As inaccurate information will affect the ability to produce accurate Tables of Shipboard Working Arrangements. The functionality is rank based and not based on individuals.

Within the Work and Rest Schedule Manager page the Save button must be clicked in order to save any changes before selecting another schedule to work on or if you navigate away from the page!!

Reports (Exporting Table of Shipboard Working Arrangements)

The main purpose of the report function is to allow the user to easily create printed schedules for posting which meet the requirements of the Maritime Labour Convention.

An individual record can be created for each schedule by clicking the “Print” button on the schedule management page with the desired scheduled selected. This will display in a pop out as shown below which can then be exported to PDF by clicking the export symbol. The system will then create the record as pdf directly to your browser's download folder.

Single schedule

Example of single record created as a PDF.

To access the multiple schedule report compiler, click on the 'Report' button to launch the overview pages as shown below.

On this page, all the schedules within the system will be displayed. They will be arranged in order of rank and those schedules that have been labelled as containing watch keeping hours will found in their own section. Port and Sea Day schedules are also separated. The user can select which Ranks & Schedules hours they would like to display in the printed report and then click on the Printer Symbol as shown below.

An overview of the configured report will then be launched for checking, once happy with the layout of the report clicking the export pdf button will create the schedule in the IMO standard format which can be posted on the vessel to meet MLC regulations.

Overview for checking page

Example of exported report