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V38.7.0 | Compas Maintenance | Release Notes

Dionne Gangadeen
Updated

🚀Overview

We are pleased to announce Compas Maintenance Version 38.7.0. This includes a series of enhancements and bug fixes aimed at improving efficacy and functionality.

Disclaimer:

  • All the developments and fixes detailed in the release notes are implemented across all customer environments. However, depending on your company's settings and permissions, certain features may not be accessible or relevant.

🎉Enhancements and New Features

[ENHANCEMENT] [COMPAS CLOUD (OFFICE)] [TRAINING EVENT | COURSE VALIDITY IS NOW CONSIDERED FOR EXPIRY DATE OF CERTIFICATE AUTO GENERATION]

  • Description:
    • Certificates now use the validity period set in 'Course Definitions'. If the ‘Validity’ field is empty, the certificate's validity is determined by the 'TrainingEventGenerateCertificateValidityInMonths' parameter.
  • Example scenarios:

    • Scenario 1: In the 'Validity' field, a numerical value is defined:

      • Value = 0: The certificate has no expiration date.

      • Value ≥ 1: The certificate expires after 'issue date' + defined value (in months).

      • Negative value: The certificate expires on the 'issue date'.

    • Scenario 2: In the 'Validity' field, a course definition has a null value:

      • If the 'Validity' field is null: The certificate's validity will be based on the 'TrainingEventGenerateCertificateValidityInMonths' parameter.

      • If the parameter is 0 or NULL: The generated certificate will have no expiration date.

      • If the parameter is 1 or higher: The certificate will expire based on the 'issue date' plus the defined months.

      • If the parameter is negative (e.g. -1, -2): The certificate will expire on the 'issue date'.

  • Reproduction steps:
    • Log in (Compas) | Training | Courses | Plan | (click) Details (button) | Certificates (tab) | (check) Certificate number and Expiry date
  • Audience:
    • This is applicable for all users.

[ENHANCEMENT] [COMPAS CLOUD (OFFICE)] [EUROPEAN UNION FEES REPORT | COLLECTIVE BARGAINING AGREEMENT (CBA) FILTER ADDED]

  • Description:
    • On the European Union Fees report, a CBA category selection has been added.
  • Reproduction steps:
    • Log in (Compas) | Payroll | Reports | European Union Fees Report | CBAa6b30130-6fcb-4ea4-837a-56243ed28f02-1748260604459-1748260604459 (1).png
  • Audience:
    • This is applicable for all users.

[ENHANCEMENT] [COMPAS CLOUD (OFFICE)] [COLLECTIVE BARGAINING AGREEMENT (CBA) OVERVIEW REPORT ENHANCEMENTS]

  • Description:
    • The following enhancements have been added to CBA Overview Report:
      • ‘Export All’ feature: Download a detailed version with extra columns from the summary page.
      • New CBA Category filter and column on the main report page.
      • Additional filter and column added to the CBAOverview.xls export.
  • Considerations:
    • CBA category filter defaults to ‘All’.
    • Selecting a value other than ‘All’ displays a dropdown with CBAs from that category.
    • The CBA category filter applies to the excel export, defaulting to ‘All’ or your selection.
    • The excel export now includes an extra CBA Category column.
  • Preconditions:
    • Adding CBA Category: Library Configuration | Search CBA Category | Add Category
    • Configuring CBA Category: Admin | Admin Panel | Collective Bargaining Agreement | (edit) CBA item | (configure) CBA Category
  • Reproduction steps:
    • Log in (Compas) | Payroll | Reports | CBA overview report (CBA Category column displays)
  • Audience:
    • This is applicable for all users.

[ENHANCEMENT] [COMPAS CLOUD (OFFICE)] [SINGAPORE TAX | CPF FILE AMENDMENTS | PTE02]

  • Description:
    • The ability to generate a CPF file with ‘02’ as the advice code has been added.
    • You can define the CSN serial no. of each vessel employer, for example, '01', '02', '03', and so on.
  • Considerations:
    • If no CSN serial no. has been defined, the system populates '01' as the default CSN serial no.
    • For example, in the CPF file, if the CSN serial no. is defined as '=02', the file name is generated as follows:
      • '<CSN><Month Paid><Advice Code>.DTL (e.g. 234567891APTE02JAN202201.DTL)'
      • In the downloaded file, the position for CSN serial No. registers as ‘02’.
  • Reproduction steps:
    • Log in (Compas) | Payroll | Tax overview | Apply (Month/Year/(To)Month/Year/Tax Regime/Currency) filters | CPF | Download file
  • Audience:
    • This is applicable for all users.

[ENHANCEMENT] [COMPAS CLOUD (OFFICE)] [INTERTANKO ATTRITION REPORT | 'S' COLUMN (TERMINATIONS) ENHANCEMENTS]

  • Description:
    • The Intertanko Attrition Report's 'S' column logic has been updated to include business cases.
    • Previously, the ‘S’ column was calculated as:
      • Total terminations (S) minus crews with owner principal status ‘Correspondent = N’ and onboard movements within the report date range. 
  • Updates:
    • The restriction to only onboard movements for the ‘S’ column has been removed.
    • Now, all ‘Active’ movements are considered for counting in column 'S'.
    • Specifically:
      • Last active movement start date is before the report's To Date.
      • Last active movement end date is after the report's From Date. 
  • Reproduction steps:
    • Log in (Compas) | Crew | Headcount analysis | Attrition reports | Attrition reports85320b04-8443-4f1d-a601-921d2812fc72-1748519990319-1748519990319 (1).png
  • Audience:
    • This is applicable for all users.

[ENHANCEMENT] [COMPAS CLOUD (OFFICE)] [AMENDMENTS APPLIED TO SEA TEMPLATE IN ASPX FORMAT]

  • Description:
    • Seniority in rank from the active contract is now included in the SEA template and total wage calculation. (Previously, the SEA document (Crew profile | Service | Contracts) did not include seniority in rank.)
  • Reproduction steps:
    • Log in (Compas) | Enter Crew ID | Service (tab) | Contracts (tab) | Select specified SEA template.
  • Audience:
    • This is applicable for all users.

[ENHANCEMENT] [COMPAS CLOUD (OFFICE)] [SSH.NET LIBRARY (IN BANK FILE) UPDATED]

  • Description:
    • The SFTP library for BankFiles has been updated due to incompatibility with new ciphers. (The new cipher isn't supported by the old SSH dotnet, so we've upgraded to the latest version.)
  • Reproduction steps:
    • N/A
  • Audience:
    • This is applicable for all users.

[ENHANCEMENT] [COMPAS CLOUD (OFFICE)] [JOB CALLS | LOGIC FOR RELIEVER FIELD UPDATED]

  • Description:
    • The ability to type the reliever’s name in the 'Reliever' field to ensure accuracy of the Job calls form has been added.
    • 'Reliever' field:
      • It is mandatory for this field to have a value.
      • This field accepts free text.
      • The character limit is per standard the Compas design for free text fields. For example, a-z, 0-9, space, and minus. It is also case insensitive (to allow for upper- and lower-case characters).
  • Reproduction steps:
    • Log in (Compas) | Crew | Job Calls | Select an entry that has been 'Sent'. | Click pen icon to edit. | Reliever (field)1ee3498f-1c18-4fdf-a54b-499c1784894e-1754912160348-1754912160348 (1).png
  • Audience:
    • This is applicable for all users.

 

🛠️Bug Fixes

[COMPAS CLOUD (OFFICE)] [ERROR APPEARED WHEN TRYING TO GENERATE BENCHMARKING REPORT]

  • Issue:
    • The ‘Benchmarking Report’ failed to generate and showed an error (regardless of the selected period (1 year or 1 month) or filters for Company or Compare agent).
  • Error:
    • 'Error encountered: Request can't be processed at the moment. This can be due to a server request error. Please try again or contact your administrator. Sorry for inconvenience!'
  • Reproduction steps:
    • Log in (Compas) | Travel ticketing | Reports | Benchmarking report
  • Affected Users:
    • This is applicable for all users.
  • Outcome:
    • This issue has been fixed.

[COMPAS CLOUD (OFFICE)] [E-APPRAISAL | SUMMARY REPORT | INCORRECT ‘HOLDING HIGHER LICENSE’ INFO APPEARED]

  • Issue:
    • Previously, on the 'Summary Report', crew were shown as 'Holding Higher License' when they were not.
  • Reproduction steps:
    • Log in (Compas) | Crew | E-Appraisals | Summary Report
  • Affected Users:
    • This is applicable for all users.
  • Outcome:
    • This issue has been fixed.

[COMPAS CLOUD (OFFICE)] [CLAIM VERIFICATION | COST CENTER EDITED OR ENTERED DID NOT CARRY FORWARD TO CLAIMS APPROVAL]

  • Issue:
    • The cost center entered during the claim verification was not carried over to the 'Claims Approval'.
  • Reproduction steps:
    • Only the claim is added from Compas Cloud (Office), Compas Onboard, or CSS module.
      • Add Claim: (Log in) Compas Cloud (Office)/CSS/Compas Onboard | Crew (profile) | Payroll | Claims
    • Only the cost centre field can be edited in Compas Cloud (Office), as approval is also done there.
      • Edit and Verify Claim: Payroll | Claims | Claims Summary | Pending Claims | (click) Edit (claim entry) | (enter) Cost Center | (click) Verify
  • Affected Users:
    • This is applicable for all users.
  • Outcome:
    • This issue has been fixed.

[COMPAS CLOUD (OFFICE)] [GREEN CHECKMARK INCORRECTLY APPEARED FOR UNVERIFIED DOCUMENTS]

  • Issue:
    • Previously, the green checkmark appeared when a document was not verified. (The green checkmark should only be present beside the documents that have been marked as verified by the user.)
  • Reproduction steps:
    • Compas Cloud (Office): Log in | Crew (profile) | Documents (tab) | Certificates (tab)
    • Compas Onboard: Log in | Home | My Profile | Documents | Certificates
    • CSS: Log in | (Certifications) Documents (tab) | Certificates (tab)
  • Affected Users:
    • This is applicable for all users.
  • Outcome:
    • This issue has been fixed.

[COMPAS CLOUD (OFFICE)] [INABILITY TO LOG INTO COMPAS]

  • Issue:
    • Previously, you could access the login page, but after entering your username and password and clicking ‘Next’, the screen flashes briefly with no response.
    • Repeated clicks on ‘Next’ then show an error message.
    • This issue appeared when logging in using both Google Chrome and Internet Explorer.
  • Error:
    • 'Bad request. Please try again accessing the application.'
  • Reproduction steps:
    • Open the Compas log in page. | (enter) Username and Name | (click) Log in (Compas)
  • Affected Users:
    • This is applicable for all users.
  • Outcome:
    • This issue has been fixed.

[COMPAS CLOUD (OFFICE)] [CREW PROFILE | CASH ADVANCE DISCREPANCIES BETWEEN COMPAS CLOUD (OFFICE) AND COMPAS ONBOARD]

  • Issue:
    • Previously, cash advances given to seafarers onboard were not accurately reflected in the crew profile’s payroll or onboard payroll wage variables.
  • Reproduction steps:
    • Compas Cloud (Office): Log in | Enter Crew ID | Payroll (tab) | Vessel Variables/Payroll (tab)
    • Compas Onboard: Log in | Home | Payroll | Wage variables
  • Affected Users:
    • This is applicable for all users.
  • Outcome:
    • This issue has been fixed.

[COMPAS CLOUD (OFFICE)] [C-TELEPORT | TRAVEL REQUEST DATA ERROR]

  • Issue:
    • Crew members received incorrect personal details in C-Teleport when flights were arranged, including contact numbers, emails, passport numbers, and passport validity. (Sometimes, crew profiles had two passports, and C-Teleport showed incorrect information.)
    • Deleted contact details weren't synced to crew.travel, so C-Teleport didn't receive the updated data. (When data is deleted from Compas, it should also be removed from crew.travel.)
  • Reproduction steps:
    • N/A
  • Affected Users:
    • This is applicable for all users.
  • Outcome:
    • This issue has been fixed.

[COMPAS CLOUD (OFFICE)] [TIMEOUT ISSUE APPEARED WHEN EXPORTING CREW DATA]

  • Issue:
    • Previously, exporting crew data caused a timeout error due to the large data volume.
  • Reproduction steps:
    • Log in (Compas) | Crew | Personal details | Reports | Export data | Crew
  • Affected Users:
    • This is applicable for all users.
  • Outcome:
    • Performance tuning applied.

[COMPAS CLOUD (OFFICE)] [FS7 REPORT ERROR]

  • Issue:
    • Previously, when clicking 'Download' to generate the FS7 report (with 2 full months’ worth of MSS import data in the system), an error appeared.
  • Error:
    • ‘An error occurred while generating the report.’
  • Reproduction steps:
    • Log in (Compas) | Payroll | Malta payroll | FS7 report | (select) Year | Download
  • Affected Users:
    • This is applicable for all users.
  • Outcome:
    • This issue has been fixed.

[COMPAS CLOUD (OFFICE)] [ERROR APPEARED WHEN TRYING TO GENERATE BACKPAY ANALYSIS REPORT]

  • Issue:
    • Previously, when trying to generate a 'Backpay analysis report', an error appeared and the data did not show.
  • Error:
    • 'System.Web.HttpUnhandledException' was thrown. - Ambiguous column name 'CrewId'. Ambiguous column name 'CrewId'
  • Reproduction steps:
    • Log in (Compas) | Payroll | Reports | Backpay analysis report
  • Affected Users:
    • This is applicable for all users.
  • Outcome:
    • This issue has been fixed.

[COMPAS CLOUD (OFFICE)] [PAYROLL REPORT | URL LENGTH ERROR]

  • Issue:
    • Previously, an error occurred when opening and downloading the payroll report due to a large crew list.
  • Error:
    • ‘Server Error: 404 - File or directory not found. The resource you are looking for might have been removed, ad its name changed, or is temporarily unavailable.’
  • Reproduction steps:
    • Compas Cloud (Office): Log in (Compas) | Payroll | Payroll overview | (select) relevant entry | (click excel icon) Generate | Summary
    • Compas Onboard: Log in (Compas) | Payroll | Payroll overview | (select) relevant entry | (click excel icon) Generate | Summary
  • Affected Users:
    • This is applicable for all users.
  • Outcome:
    • This issue has been fixed.

[COMPAS CLOUD (OFFICE)] [SLOW PROCESSING FOR JOB CALL RECORDS]

  • Issue:
    • Previously, job call records in ‘Sent’ status couldn’t be moved to ‘Closed’ despite the button being active.
    • The ‘Submit’ and ‘Mark as Sent’ buttons were slow to respond, requiring multiple attempts to create a template and update the record to ‘Sent’ status.
  • Reproduction steps:
    • Log in (Compas) | Crew | Job Calls | + Add Job Call (or click pen icon to edit an existing entry) | Complete any required fields. | Save | Submit and Mark Sent
  • Affected Users:
    • This is applicable for all users.
  • Outcome:
    • This issue has been fixed.

[COMPAS CLOUD (OFFICE)] [INABILITY TO OPEN VESSEL DOCUMENTS]

  • Issue:
    • Despite being logged in as ‘Admin’, users were unable to open vessel documents and an error appeared.
    • This error occurred when using Google Chrome.
  • Error:
    • ‘403 - Forbidden: Access is denied. You do not have permission to view this directory or page using the credentials that you supplied.’
  • Reproduction steps:
    • Log in (Compas) | (select) Vessel | Vessel Details (tab) | Documents (tab) | Click on any records' magnifying glass icon to open a document.
  • Affected Users:
    • This is applicable for all users.
  • Outcome:
    • This issue has been fixed.

[COMPAS CLOUD (OFFICE)] [INCORRECT INFORMATION APPEARED FOR VESSELS AND TAX JURISDICTION]

  • Issue:
    • Previously, crew received incorrect information for each vessel and tax jurisdiction.
      • For example, for each vessel there were different tax allocations for crew for the same period (e.g. 02 - 05 June), however, there was no movement for this vessel for that period.
  • Reproduction steps:
    • Compas Cloud (Office): Log in | Payroll | Tax allocation | Approve taxable days
    • Compas Onboard: Log in | Payroll | Tax allocation
  • Affected Users:
    • This is applicable for all users.
  • Outcome:
    • This issue has been fixed.

[COMPAS CLOUD (OFFICE)] [ERROR APPEARED WHEN ACCEPTING CAR TRANSPORT QUOTATION]

  • Issue:
    • Previously, when trying to finalise travel requests, for example, accepting a car transport quotation, an error appeared.
  • Error:
    • ‘Request can't be process at the moment. This can be due to a server request error. Please try again or contact your administrator. Sorry for inconvenience!’
  • Reproduction steps:
    • Log in (Compas) | Travel ticketing | New request | (complete) Create travel request | Submit | Assign travel request|
  • Affected Users:
    • This is applicable for all users.
  • Outcome:
    • This issue has been fixed.

Summary

We appreciate your continued partnership and welcome any feedback you have on this latest update. If you have any questions or need further assistance, please feel free to reach out to our support team.

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