V38.5.0 | Compas Maintenance | Release Notes

🚀Overview

We are pleased to announce Compas Maintenance Version 38.5.0. This includes a series of enhancements and bug fixes aimed at improving efficacy and functionality.

Disclaimer:

• All the developments and fixes detailed in the release notes are implemented across all customer environments. However, depending on your company's settings and permissions, certain features may not be accessible or relevant.
• If new features and tables are introduced for onboard applications, they may be exclusive to the onboard cloud.

🎉Enhancements and New Features

[ENHANCEMENT] [COMPAS ONBOARD] [ABILITY TO HIDE CABIN AND LIFEBOAT ASSIGNMENT FROM CREW CHANGE CONFIRMATION]

• Description:
  • A new ‘HideCabinAllocationInCrewChangeConfirm’ parameter has been introduced to hide the cabin and lifeboat assignment from the crew change confirmation, the default will be ‘N’.
  • The impacted pages include:
    • Compas Onboard | Crew | Planned events | Select 1 event | Details | Select crew | Confirm
    • Compas Onboard | Crew | Crew change | Select onsigner | Confirm
  • If 'Y' is defined in any environment, the system should hide the cabin and lifeboat assignment section (3 columns as highlighted in screenshot) from the crew change confirmation page and disable the cabin and lifeboat assignment function.
  • When confirming the crew change, ensure no extra cabins or lifeboats are added, and do not edit or delete existing cabin allocation records.
• Reproduction steps:
  • Log in (Compas Onboard) | Crew | Crew change or Planned events
• Audience:
  • This is applicable for all users.

-------------------------------------------------------------------------------------------------------------------[ENHANCEMENT] [COMPAS CLOUD (OFFICE)] [FS3 REPORT | MODIFICATIONS MADE TO ADDRESS STRUCTURE]

• Description:
  • The following enhancements have been made to the address structure on the FS3 form:
    • Section A: Locality line: The country now shows the full country name as per the country’s library. For example, it should say ‘Spain’ instead of ‘ESP’.
    • Section F: Locality line: The value in the locality line now shows the ‘City’ field as per the manning office in providers config.
• Reproduction steps:

  • Log in (Compas) | Payroll | Malta Payroll | FS3 Report

• Audience:
  • This is applicable for all users.

-------------------------------------------------------------------------------------------------------------------[ENHANCEMENT] [COMPAS CLOUD (OFFICE)] [JOB CALL PAGE | RESOLUTION DATA FIELD AND DELAY COLUMN ENHANCEMENTS]

• Description:
  • On the Job Call page, the following enhancements have been made:
    • When referring to the job calls record in ‘Draft’ state, the 'Resolution Date’ field is blanked out and non-editable.
    • When referring to the job calls record in ‘Sent’ state*, the ability to edit the resolution date is available. The date picker option allows you to select any date from the ‘Request On’ date onwards. (*After clicking on ‘Download and Mark Sent’ button successfully.)
    • On the ‘Job Calls’ listing page, the ‘Delay’ column calculates values by counting the days between the ‘Requested On’ and ‘Resolution Date’. (‘Resolution Date’ – ‘Requested On’ = ‘Delay’)
    • If either the ‘Resolution Date’ or ‘Requested On’ date is blank, the 'Delay' column value returns blank.
• Reproduction steps:
  • Log in (Compas) | Crew | Job Calls
• Audience:
  • This is applicable for all users.

-------------------------------------------------------------------------------------------------------------------[ENHANCEMENT] [COMPAS CLOUD (OFFICE)] [DANISH PAYSLIP TEMPLATE | EMPLOYER CVR NUMBER INCLUDED]

• Description:

  • On the Danish payslip, the registration number has been included under the employer address.

• Reproduction steps:
  • Log in (Compas) | Enter Crew ID | Crew Profile | Payroll (tab) | Payroll (heading) | Print Payslip | Apply relevant filters and select 'Danish'. | Generate
• Audience:
  • This is applicable for all users.

-------------------------------------------------------------------------------------------------------------------[ENHANCEMENT] [COMPAS CLOUD (OFFICE)] [BANK FILE MODIFICATIONS (DATE AND LETTER FORMAT]

• Description:

  • The bank file filename and date format have been modified with the following changes to avoid errors appearing.

Letter Format Change

• • All characters in the filename including the file extension have been updated to uppercase. For example:

  • Error: ‘Invalid Filename Extension- lowercase letters not accepted in BRS-R (Example: XX68X022.pwd, XX68X1234.56z)’.

Date Format Change

• • Previously, the bank file is returned due to an error in the birthdate field due to dashes in the date format, for example, ‘YYYY-MM-DD’.

  • Error: ‘Invalid Birthdate Format’.

The bank files now correctly display the filename in uppercase and the date format in uppercase without dashes.

• Reproduction steps:
  • Log in (Compas) | Payroll | Payments | Drafts | Draft Name | Bank file format | Generate bank file
• Audience:
  • This is applicable for all users.

-------------------------------------------------------------------------------------------------------------------[ENHANCEMENT] [COMPAS CLOUD (OFFICE)] [MALAYSIA TAX | ABILITY TO GENERATE 2024 FORM EA]

• Description:

  • An EA Form (2025) that generates data for 2024 has been added. (Previously, the Form EA for year 2024 was not available in Compas for Malaysian nationals.)

• Reproduction steps:
  • Log in (Compas) | Enter Crew ID | Crew Profile | Payroll (tab) | Reports (tab) | Scroll to ‘MALAYSIA’ section. | Click Form EA.
• Audience:
  • This is applicable for all users.

-------------------------------------------------------------------------------------------------------------------[ENHANCEMENT] [COMPAS CLOUD (OFFICE)] [PNG TAX | UNION DUES CALCULATION | MULTIPLE MOVEMENTS ENHANCEMENTS]

• Description:
  • The Union Dues calculation has been updated with the following changes:
    • Union Dues apply only to movements that are ‘on vessel’ type.
    • Union Dues apply only for crew under the PNG tax regime.
    • Maximum deduction is 20 USD.
    • Union Dues are calculated at 2% of basic wages.
    • For multiple movements in the same month, only ‘on vessel’ type movements are considered.
• Reproduction steps:

  • Log in (Compas) | Payroll | Payroll Overview | View Payroll

• Audience:
  • This is applicable for all users.

-------------------------------------------------------------------------------------------------------------------[ENHANCEMENT] [COMPAS CLOUD (OFFICE)] [NEW PARAMETER CONFIGURED PREFIX FOR BANK FILE CBFT_PIUID_392_IBAN]

• Description:
  • A new parameter, CBFT_PUID_392_IBAN, has been added for EUR payments through Citi Bank.
  • The new parameter will use the format:
    • Prefix + Company Name + Currency + YYYYMMDD_HHMM_SS, instead of the current company short name.
      • In the future, it will be based on the value defined in the parameter name = CBFT_PIUID_392_IBAN_Filenameprefix + Company Name + Currency + YYYYMMDD_HHMMSS.
• Reproduction steps:

  • Log in (Compas) | Payroll | Payments | Drafts

• Audience:
  • This is applicable for all users.

🛠️Bug Fixes

[COMPAS CLOUD (OFFICE)] [DUPLICATE JOURNAL ENTRIES | ACCOUNT SYNC (COST ALLOCATION POSTING)]

• Issue:
  • Journal entries were previously duplicating.
    • This happened when a payroll was reopened or closed. Closing a payroll added an item to the Cost allocation posting table (shown in Journal entries), while reopening it added a reversal item. Since the Journal entries grid does not show reversal values, duplicates appeared.
• Reproduction steps:
  • Log in (Compas) | Payroll | Accounts | Journal entries summary
• Affected Users:
  • This is applicable for all users.
• Outcome:
  • This issue has been fixed.

-------------------------------------------------------------------------------------------------------------------[COMPAS ONBOARD] [INABILITY TO DELETE EXTRA CREW OR PASSENGER(S]

• Issue:
  • In the Compas Onboard module, after deleting the first extra crew, the ‘Delete’ button became unresponsive. The page had to be refreshed to delete subsequent crew members, repeating this process each time.
• Reproduction steps:

  • Log in (Compas Onboard) | Crew | Crew list | X (Delete)

• Affected Users:
  • This is applicable for all users.
• Outcome:
  • This issue has been fixed.

-------------------------------------------------------------------------------------------------------------------[COMPAS CLOUD (OFFICE) | CREW APPLICATION] [UNDEFINED ERROR APPEARED WHEN COMPLETING NEW REGISTRATION FORM]

• Issue:

  • In the Crew application, completing the registration form and selecting ‘No, contact me for further processing’ resulted in a ‘something went wrong, please try again’ error.

• Reproduction steps:
  • Crew Application | Register new crew application | Complete form and click Save. | Click ‘No, contact me for further processing.’
• Affected Users:
  • This is applicable for all users.
• Outcome:
  • This issue has been fixed.

-------------------------------------------------------------------------------------------------------------------[COMPAS CLOUD (OFFICE)] [MOVEMENTS DEFAULT CATEGORY STOPPED WORKING]

• Issue:

  • Previously, when setting up a new movement with a mandatory category, the default category was expected to display automatically. However, even with a default category set, you still had to select one manually.

• Reproduction steps:
  • Log in (Compas) | Enter Crew ID | Crew Profile | Movement (tab)
• Affected Users:
  • This is applicable for all users.
• Outcome:
  • This issue has been fixed.

-------------------------------------------------------------------------------------------------------------------[COMPAS CLOUD (OFFICE)] [VIEW JOB CALL PAGE | TITLE SHOWED INCORRECTLY]

• Issue:
  • On the Job Calls listing page, clicking the ‘View’ button mistakenly redirected you to the ‘Edit Job Call’ page instead of the ‘View Job Call’ page.
• Reproduction steps:
  • Log in (Compas) | Crew | Job Calls | View (click eye icon)
• Affected Users:
  • This is applicable for all users.
• Outcome:
  • This issue has been fixed.

-------------------------------------------------------------------------------------------------------------------[COMPAS CLOUD (OFFICE)] [ERROR APPEARED ON MANDAYS REPORT]

• Issue:
  • An error occurred while generating the 'Mandays Report'.
  • This was due to exceeding the maximum table row size.
  • Error: An error occurred while processing your request. Please contact the site administrator. Error id: 8948164Top of Form
• Reproduction steps:

  • Log in (Compas) | Crew | Headcount analysis | Mandays Report

• Affected Users:
  • This is applicable for all users.
• Outcome:
  • This issue has been fixed.

-------------------------------------------------------------------------------------------------------------------[COMPAS CLOUD (OFFICE)] [COST CALCULATION | MONTH AND YEAR DID NOT SHOW CURRENT MONTH AND YEAR AS DEFAULT VALUES]

• Issue:

  • On the Cost Calculation page, the current month and year values should show by default in the ‘Month’ and ‘Year’ fields.

• Reproduction steps:

  • Log in (Compas) | Vessels | Budget | Cost Overview | Cost Calculation

• Affected Users:
  • This is applicable for all users.
• Outcome:
  • This issue has been fixed.

-------------------------------------------------------------------------------------------------------------------[COMPAS CLOUD (OFFICE)] [JOB CALLS | ‘REQUEST ON’ AND ‘REQUESTED BY’ COLUMNS ISSUES]

• Issue:
  • On the Job Calls listing page, the ‘Requested By’ and ‘Requested On’ have blank values. (You can now view the name, ID, and timestamp of the user who clicked the 'Download and Mark Sent' button for a saved job call, moving it to the ‘Sent’ state.)
    • Requested On: The timestamp when the user first clicked 'Download and Mark Sent', moving the job call from 'Draft' to 'Sent'.
    • Requested By: The username of the logged-in user who clicked 'Download and Mark Sent'.
• Reproduction steps:
  • Log in (Compas) | Crew | Job Calls
• Affected Users:
  • This is applicable for all users.
• Outcome:
  • This issue has been fixed.

-------------------------------------------------------------------------------------------------------------------[COMPAS CLOUD (OFFICE)] [E-APPRAISAL | INABILITY TO HIDE OR DISPLAY COMPLETED APPRAISAL ASHORE AND ONBOARD]

• Issue:
  • The configuration did not behave as expected and users were unable to hide the completed appraisal section in Compas Onboard module and show for Compas Cloud (Office).
• Reproduction steps:
  • Log in (Compas) | Admin | Admin panel | Library Configuration | Type (Select Evaluation Settings) | Click pen icon to edit.
  • For 'EVAL_SHOW_PREV_APPR', if OB was selected as parameter 5 and the Description was set as Y, the system should hide the completed appraisal section onboard and display in crew profile for office users.
    • Parameter: Y – The completed appraisals show in Compas and Compas Onboard.
    • Parameter: Y + Parameter 5: OB – The completed appraisals show in Compas (Cloud) Office and NOT in Compas Onboard.
    • Parameter: N – The completed appraisals do not show both in Compas (Cloud) Office and Compas Onboard.
• Affected Users:
  • This is applicable for all users.
• Outcome:
  • This issue has been fixed.

-------------------------------------------------------------------------------------------------------------------[COMPAS CLOUD (OFFICE)] [TAX ENGINE | PHILLIPINE STATUTORY COST WAS NOT TRIGGERED CORRECTLY FOR CREW]

• Issue:
  • Some crew experienced issues with the Tax engine for Philippine statutory costs not triggering correctly. For certain months, 'Employer Contributions' were missing, although values were visible in 'Payroll Overview'.
• Reproduction steps:

  • Log in (Compas) | Payroll | Payroll Overview | View Payroll (select an entry with Philippines tax regime) | Expand entry

• Affected Users:
  • This is applicable for all users.
• Outcome:
  • This issue has been fixed.

-------------------------------------------------------------------------------------------------------------------[COMPAS CLOUD (OFFICE)] [MOVEMENTS WITHIN RANGE REPORT | INCORRECT ORGANISATION OF ACTING RANK]

• Issue:
  • When trying to select a rank group, the option ‘All’ incorrectly appeared at the bottom of the dropdown menu and the selection defaulted to ‘Rank groups'.
    • ‘All’ is the default value.
    • ‘Rank groups’ appear as the second main block of (grouped) options.
    • ‘Ranks’ are the third and final block of individual options.
• Reproduction steps:

  • Log in (Compas) | Crew | Crew onboard/signed off | Reports | Report (Select ‘Movements within date range’ | Submit | Acting Rank (Select ‘All’)

• Affected Users:
  • This is applicable for all users.
• Outcome:
  • This issue has been fixed.

-------------------------------------------------------------------------------------------------------------------[COMPAS CLOUD (OFFICE)] [CLAIMS UPDATE | ERROR APPEARED DUE TO KM ALLOWANCE]

• Issue:

  • When trying to edit the claim category, an error appeared in both the production and staging environment.

  • Error: ‘Invalid Kilometer allowance rate for crew on selected date.’

  • Additionally, the same error appeared when trying to update any other field, such as ‘Date’, ‘Vessel’, ‘Company’, ‘Cost Center’, and ‘Location’.

  • This error was present on Compas Cloud (Office), Compas Onboard, and CSS.

• Reproduction steps:
  • Log in (Compas) | Enter Crew ID | Crew Profile | Payroll (tab) | Claims (heading) | Select entry to edit. | Select category dropdown menu to select option. | Update
• Affected Users:
  • This is applicable for all users.
• Outcome:
  • This issue has been fixed.

-------------------------------------------------------------------------------------------------------------------[COMPAS ONBOARD] [E-APPRAISAL | COMPLETED AND HISTORIAL STAGE INCORRECTLY AVAILABLE TO EDIT]

• Issue:
  • Previously, crew could edit and submit completed and historical stages in both the live and staging environments. (Once submitted, all sections of the appraisal stage form should be locked from any changes being made.)
• Reproduction steps:
  • Log in (Compas Onboard) | Crew | E-appraisal | Crew Appraisal | (Ability to edit Self Appraisal KPI sections.)
• Affected Users:
  • This is applicable for all users.
• Outcome:
  • This issue has been fixed.

-------------------------------------------------------------------------------------------------------------------[COMPAS CLOUD (OFFICE)] [SLOW PROCESSING AND TIME OUT ERRORS WERE PRESENT IN ‘CERTIFICATES’ SECTION]

• Issue:

  • When trying to access the main ‘Certificates’ tab, there were slow processing times resulting in time out errors. (This was due to the document verification checkmark not appearing, even though the document had been correctly verified.)

• Reproduction steps:
  •  Log in (Compas) | Enter Crew ID | Crew Profile | Documents (tab) | Certificates (tab)
• Affected Users:
  • This is applicable for all users.
• Outcome:
  • This issue has been fixed.

Summary

We appreciate your continued partnership and welcome any feedback you have on this latest update. If you have any questions or need further assistance, please feel free to reach out to our support team.