How To Approve A Purchase Order Request For Change (When using Approval Rules)

This chapter will describe the procedure of approving a request for change from the approver’s view.
The process will usually start with receiving an email, saying that a purchaser has requested an order value change approval. If the email sent is to the user’s external email or to the internal TM Master e-mail, depends on the individual user’s user settings. Under [My Place] à [Preferences]  à “General” there is a field for the user’s e-mail. If this field is blank, requests will be sent to the internal email client, if the user’s email address is entered in this field, the notification will be sent to the external email account.

1. Open TM Master à [My Name Place] à Overview
   
   
2. Under the section called “Orders Awaiting My Approval” the following items can be found. Clicking any of these will show a list of the orders in question in a grid below.
   
   
3. Click the “Order Changes Awaiting My Approval.” A list of all the requests awaiting the current user should appear in the grid below.
   
   
4. Double click the “Request for approval”
   
   
5. Review the change request. The change request form is described earlier in this document.
   
   
6. Approve / Reject the change request.
   1. If changes are accepted, user may add an “Accept comment” and click the [Approve changes] button. The approved order value is then updated.
   2. If changes are not accepted, user can click the [Reject Request] and then say a reason for the rejection.
      
      
7. Done.