How To Read & Use The Failure Report Overview

The Failure report overview is found in two module groups in TM Master v2. In the [Fleet] module group, only available in the office system, shows all failures for all vessels in the fleet. The module found under [Inventory] is the module users onboard will use, and it shows only Failures for one vessel at the time. Other than that, both these views will show the same information and have the same functions.

The [Failure Reporting] overview is divided into two panes or sections (horizontally). The top section, the overview grid, shows an overview of all failure reports, related actions, maintenance jobs and time calculations. The lower section, the details grid, will list individual failure reports, actions or jobs depending on the selections made in the top section, the overview grid.

The Failure report top overview grid

The overview grid is divided into 6 main vertical sections. Some of these sections are again divided into different single columns representing statuses, entities (such as orders, units or categories) or calculated time KPI’s and dates. Each main section will be discussed later in the document.

The main vertical sections are (in order left to right):

• Unit (or as we will see later other failure report related attributes)
• Failure Reports (Workflow)
• Action Workflow
• Orders
• Time KPI’s & Last occurrence date

The rows in the overview are by default listing the units in the fleet (The onboard system will only list the current vessel). Each row will then show Failure report details linked to the unit, named on the row.

The Failure report overview top menu bar

In the top menu bar, you will find the following controls, that will affect the details in the overview:

1.  [New]: This button will create a new Failure Report.
2. Unit Group: This is a selector allowing you to limit the list of failure reports in your overview to only show for units\vessels in certain predefined unit groups. This control is also available in several other of the fleet modules. (not available for the on-board system)  
3. Group: This selector will alter the way the Overview details are groped in the overview. As stated earlier by default the overview is grouped by “unit” \ “vessel” and each row show details linked to the vessel named (in row 1 of the overview). The selector allows users to group the details in the following ways:
   • By “Unit” (default)
   • By “Discovered During” attribute
   • By “Failure Mechanism”
   • By “Failure mode”
   • By “Cause of Failure”
   • By “Operation Activity”
   • By “Project Number”
   • By “Responsible Department”
   • By “Failure Effect”
   • By “System”

1. Submitted: This selector will allow to filter the overview based on the date the failure report was “submitted”. By default, it is set to “show all”. The following options are available.
   • Show all (default)
   • Submitted within the last 7 days
   • Submitted within the last 14 days
   • Submitted within the last 30 days
2. Closed: This selector will allow to filter away old closed or cancelled failure reports. By default, this selector is set to show only failure reports “Closed within the last 30 days”. The following options are available
   • Show all
   • Closed within the last 7 days
   • Closed within the last 14 days
   • Closed within the last 30 days
   • Closed within this year
   • Closed within last year
3.  [Refresh]: This will refresh the data in the Failure report overview to reflect the current details in the data base.

The Failure Report overview section – Failure Reports (Workflow)

This section lists all Failure reports, the different columns within this section represent different workflow statuses a “Failure Report” can have. The following statuses are:

	Failure Report Draft: This column will list all Failure reports created but not yet submitted and given a Failure report number. These can be deleted by the users who have created them and any user with the user right to delete any drafts.
	Failure Report Submitted: This column will list all Failure reports that have been submitted and will be processed. The Failure report has been given a “Failure report” number in this state and can no longer be deleted. (but can be cancelled)
	Failure Report Processed: This column will list all Failure reports that have been set to “Processed. Processed means that all assessments and actions and jobs have been decided and added to the Failure Report and is now awaiting all the actions and/or jobs to be performed (signed out). The columns list all Failure reports that still have open actions and/or jobs linked to it. Once all actions and/or jobs linked to a Failure Report has been signed out, the Failure report will move to the next column.
	Failure Report Ready for Completion: When all actions and \or jobs linked to a Failure Report has been signed out, or if a Failure Report is set to the “Processed” status without any actions or jobs it will show up in this column. Adding a new action or job to the Failure report at this stage will move it back to the “Processed” status, until the action or job has been signed out.
	Failure Report Completed: This status will list all Failure Reports that have been set to “Completed”. Some might find this status superfluous and not needed, since the next status is “Closed”, however the status does allow an extra review step between, the failure has been completed\resolved and it being closed. There is a function available to control who is able to set a “failure report” to completed, based on the “Failure Risk” value.
	Failure Report Closed: This column will list all closed Failure Reports. Once a failure report has been closed it is no longer possible to edit it.
	Failure Report Cancelled: This column lists all submitted Failure reports, that have been cancelled.

The Failure Report overview section – Actions

The action section will list all the actions that have been added to the system in relation to any of the findings linked to any of the inspections. The section consists of the following columns

	Draft: This column will list all actions in draft mode (not yet approved) Draft actions will not be distributed to assigned users before it has been approved.
	Open (Due): This column will list all “Due” actions.
	Open (Overdue): This column lists all the overdue actions
	Closed: This column will list all actions that have been signed out.
	Cancelled: Once an action is approved, it is assigned a unique running number. To avoid “losing” running numbers it is not allowed to delete approved actions, they must be cancelled.

The Failure Report overview section – Jobs

	Scheduled corrective jobs: This column will list all jobs linked to any of the actions.
	Overdue scheduled corrective jobs: This column lists all the overdue jobs linked to any of the actions.
	Signed out corrective jobs: This column will list all job history linked to any of the actions for corrective jobs that have been signed out.

The Failure Report overview section – Orders

Orders Linked to Failure Reports: This column will list all orders linked to any of the Failure reports on the row.

The Failure Report overview section – Time KPI’s & Last occurrence date

OOP	Out of Operation: This column will show the sum of all the “out of operation” time for all the failure reports on the row. “Out of operation” relates to the component that has failed
TR	Total Time to Repair: This column will show the sum of all the “time to repair” for all the failure reports on the row. Time to repair is the time between repair started and repair completed, and not the man hours spent to repair.
MTR	Mean Time to Repair: This column will show the mean time to repair for all the Failure reports on the row. The value is calculating the average using each of the failure reports “Time to Repair “
NPT	Total Production Down Time: (Non-Production Time) This is the total Non production time caused by the failure on the row.
Last	Date of Latest failure: This is the Failure date of the latest Failure Report in the row.