Distributing Imported Folders with Files

(Applicable only to the QA Handbook tab content. To distribute individual files, see the corresponding functionality in the Distribution tab description.)

When you distribute files, you specify to which units or unit groups files should go during the next replication pass. 

You set the distribution parameters in one of the following ways:

• When importing a folder (described in the previous section) OR
• Using the Distribute my Documents to Units function (described in the current section below).

Once you apply the distribution parameters:

• The files are automatically replicated to the units specified during distribution configuration.
• You cannot discard the distribution parameters. You can only add more units/unit groups as distribution targets.
• Distribution parameters apply from parent folders to child.

To distribute imported folder with files to units/unit groups after they are imported:

1. Go Document Handling -> Overview.
2. On the QA Handbook tab, right-click the desired folder, and then select Distribute my documents to Units. 

1. In the window that will open, select unit(s)/ unit group(s) to which to distribute.

Use CTRL+ to select multiple items.

Check All units to distribute to all available units in one pass.

1. Click Ok to save the settings and quit.

Once you have successfully set the distribution parameters for the folder:

• The files stored within the folder will be distributed to the ship/unit group during the next replication pass.

o The files will display in the corresponding unit/module section of the office installation and ship installation.

To cancel replication:

• When trying to re-distribute file(s) to move to more ships, you do not cancel or overwrite the distribution to previously selected vessels, you only add a new vessel as destination target.

To manage replication process:

• (Applies to individual files) Use the Distribution tab of the Metadata window to control the distribution (replication) process, track errors, and make minor corrections to file replication.